R1. Pre-Departure Activity
Admissions Counselors (ACs) must:
a. Provide each assigned applicant with specific, current information about the center of assignment, including location, rules, career technical training (CTT) waiting lists, and program expectations.
b. Provide the assigned applicant with a travel packet to include itinerary, e-ticket information, meal money (if applicable), emergency phone numbers, and written guidance on acceptable behavior and expectations while on travel to the center (see PRH Chapter 6, Section 6.6, Student Transportation).
c. Send all required documents to the center and ensure that the applicant takes the documents with him or her when he or she departs for the center. (see PRH Chapter 1, Section 1.2, R12, Collection and Handling of Health-Related Information and Documents)
d. Notify each applicant of his or her assignment date, or departure date if using government-furnished transportation, and the process for departure.
e. Verify with the applicant that there has been no change to the applicant’s admission status that would alter any of his or her answers to the eligibility requirements since the completion of the original application.
R2. Departure Scheduling and Procedures
a. Contact the assigned applicant to provide travel information and answer any last- minute questions.
b. Whenever possible, accompany the applicant to the scheduled departure site or arrange for another responsible escort, and see that the applicant departs safely as scheduled.
c. As required in PRH Chapter 1, Section 1.1, R3, request that the applicant sign a release of “Right to Use Photographic Likeness or Moving Images” and forward it to the center of assignment (see Appendix 601, Student Rights to Privacy and Disclosure of Information).
a. Travel Delay
In the event that an assigned applicant asks for a delay in the assigned day for travel to the center of assignment, the AC must take the following steps:
1. Determine whether the request for the delay is valid and reasonable, e.g., due to illness or death of an immediate family member.
If the request is related to a disability, the AC should contact the center and ask that the appropriate center staff persons determine whether the delay is a reasonable accommodation for the disability, as explained in Appendix 605, Definitions and Documentation Requirements Related to Reasonable Accommodations for Applicants and Students with Disabilities.
2. If the reason is unrelated to a disability, and the AC determines that the reason is valid and reasonable, notify the center, and obtain instructions and a future date of travel. This notification must take place either before or on the assigned travel date.
b. Delayed Assignment
Under the following circumstances, the AC may ask the center for a delayed assignment for assigned applicants who fail to depart as originally scheduled and who did not request a travel delay:
1. The AC determines that the reason for the failure to depart is valid and reasonable. If the failure to depart is related to a disability, the AC should contact the center and ask that the appropriate staff persons determine whether the delay is a reasonable accommodation for the disability, as explained in Appendix 605, Definitions and Documentation Requirements Related to Reasonable Accommodations for Applicants and Students with Disabilities.
2. The assigned applicant requests a delayed assignment date within 90 days of the original interview date. If the request is made after the 90-day period expires, all of the eligibility documentation for the applicant must be re-verified.
3. The AC must verify with the assigned applicant that he or she continues to meet all the Job Corps eligibility criteria as of the rescheduled date of enrollment.
c. Under no circumstances may an AC send an assigned applicant to the center on a day other than the departure date entered on the applicant’s travel itinerary without obtaining center and/or Regional Office approval.
In the event that the applicant fails to depart for the center and does not communicate with the AC 24 hours prior to the scheduled arrival time, or 24 hours prior to the scheduled departure time if using government-furnished transportation, he or she will be determined to be a no show, and the AC must:
a. Contact the assigned applicant promptly to determine the reason he or she did not arrive at the assigned center.
b. If appropriate, request a delayed assignment and reschedule the applicant in accordance with R4.
c. Notify the center of assignment of any delay.