Center operators and Outreach and Admissions (OA)/Career Transition Services (CTS) contractors must follow all applicable procurement regulations, to include those contained in the Federal Acquisition Regulations (FAR), Department of Labor Acquisition Standards, Office of Management and Budget (OMB) Circulars, and Executive Orders (EO).
R2. Internal Controls
Center operators and OA/CTS contractors must:
a. Develop written procedures to procure materials and services on a timely basis and submit these procedures to the Contracting Officer as part of the standard operating procedures. Federal agency centers must use established agency procedures for procurement of materials and services (see Exhibit 5-1, Standard Operating Procedures).
b. Communicate procurement rules and procedures to all staff members involved in the purchase, receipt, custody, oversight, documentation, or inventory of materials and services.
c. Establish systems for the periodic self-evaluation of procurement activities to ensure integrity, accountability, and prevention of fraud, waste, and abuse.
Center operators and OA/CTS contractors shall submit subcontracting reports in accordance with the reporting requirements and schedule described in Exhibit 5-2 (Plan and Report Submission Requirements).
R4. Receipt and Control of Property
a. Ensure that all supplies and equipment are received and signed into custody by persons other than those who authorize purchases.
b. Receive Safety Data Sheets (SDS) for all potentially hazardous material and distribute them to appropriate departments.
c. Develop and maintain an inventory system to account for all expendable property in accordance with procedures in Employment Training Administration (ETA) 359, ETA Property Management Handbook.
d. Maintain an inventory system to account for all non-expendable property through the use of the Electronic Property Management System (EPMS).
e. Conduct a thorough inventory of non-expendable property annually and report the results to the Contracting Officer.
f. Conduct a thorough inventory of all expendable property quarterly.
R5. Motor Vehicles
Center operators and OA/CTS contractors shall follow the requirements of ETA Handbook 359 and 48 CFR Chapter 1 Subpart 51.2 regarding acquisition and use of motor vehicles.