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 5.14 INTRODUCTION TO ENVIRONMENTAL SAFETY AND OCCUPATIONAL HEALTH FOR JOB CORPS CENTERS

 
 

 Purpose

 

P1. To ensure that students and staff work and live in environmentally healthy surroundings.

P2. To provide a training, living, and working environment that ensures the occupational safety and health of students and staff.

 

 Requirements

 

R1. Governing Regulations and Policy

Centers must comply with federal, state, and local regulations and Job Corps policy regarding environmental safety and occupational health.

R2. Occupational Safety and Health Plan

a. Center operators must develop, implement, and maintain a center-specific Occupational Safety and Health Plan, which must be signed by the Center Director. Corporate plans or templates cannot be used and are not acceptable. Plans must be tailored to each center.

b. Plans must be evaluated annually by the center and revised when one of the following occurs:

1. A new or revised PRH or regulatory standard necessitates revision of specific plan.

2. The center introduces a new trade resulting in new potential hazards.

3. New hazards exist due to changes in equipment or materials.

c. Plans must contain a revision tracking sheet that lists each component of the Plan and documents changes made to the Plan (i.e., specific change and date of revision).

d. Plans must remain on center when there is a change in center operator. Center operator policies and procedures regarding safety that are considered proprietary should not be part of center safety program plans. This information should be maintained separate from the PRH Occupational Safety and Health program requirements.

e. Each Occupational Safety and Health Plan must consist of the following components at a minimum, where applicable:

1. Center Safety Orientation

2. Staff Training

3. Basic Equipment for Safety Officers

f. All center Safety Officers must possess the following equipment, at a minimum, to effectively perform their responsibilities:

1. A quality camera

2. Safety shoes

3. Safety helmet/hardhat

4. Safety goggles/glasses

5. Gloves

6. Use of computer with word processing, e-mail and Internet capability

7. Flashlight

8. Electrical circuit tester and Ground Fault Circuit Interrupter tester (GFCI)

Additional equipment may be required depending on the center’s hazard analysis.

g. The following items should be available when appropriate and necessary to identify and control hazards:

1. Lockout/tagout kits

2. Air flow meter (Alnor Velometer® Jr.)

3. Hearing protection

4. Swimming pool test kits

5. Low-volume air sampling pumps

6. High-volume air sampling pumps

7. Sound level meter with octave band analyzer

8. Noise Dosimeters

h. Regulations and Policies

All center operators, Center Directors, and Safety Officers must follow and refer to the following policy and regulatory information in performing their safety and health program review activities:

1. National Fire Protection Association (NFPA) 101, Life Safety Code® and Handbook

2. Current OSHA Standards (29 CFR 1904, 1910, 1926, and 1960)

3. Department of Labor Manual, Series (DLMS) 4, Chapter 800, DOL Safety and Health Program

4. Job Corps Policy and Requirements Handbook (PRH)

5. NFPA 70, National Electrical Code® (NEC)

i. Occupational Safety and Health Committee

1. Overview

Each center must establish an Occupational Safety and Health Committee in accordance with 29 CFR 1960.58 to:

(a) Review reported accidents, injuries, and illnesses.

(b) Consider the adequacy of action taken to prevent recurrence of such accidents, injuries, or illnesses.

(c) Plan, promote, and implement DOL and Job Corps occupational safety and health programs.

2. Committee Membership

The Center Director must actively participate on the Occupational Safety and Health Committee. In addition to the Center Director, committee membership must include:

(a) The center Safety Officer (facilitator)

(b) Manager of residential living

(c) A Maintenance Unit Supervisor

(d) A Health Services Supervisor

(e) A CTT Supervisor

(f) A Recreation Supervisor

(g) A Food Service Supervisor

(h) A minimum of two students, selected by their peers

(i) Representatives from other organizational units, as appropriate

3. Duties of Committee Members

Committee member duties must include, but not be limited to, the following:

(a) Assist in safety inspections when requested by the Safety Officer. Student committee members must participate in safety inspections at least monthly.

(b) Observe and report infractions of safety rules and regulations.

(c) Review accident reports to determine if corrective action is necessary or if harmful trends exist.

(d) Review inspection reports prepared by the center Safety Officer identifying unsafe/unhealthful conditions, and suggest techniques or strategies for correction/abatement.

(e) Review all suggestions and concerns submitted by students and staff, and make recommendations for implementation to the Center Director.

(f) Develop and implement a safety awards and recognition program.

4. Training for Committee Members

In accordance with 29 CFR 1960.58, safety committee members must complete training commensurate with the scope of their assigned responsibilities within six months of appointment. Such training must include:

(a) The center’s Occupational Safety and Health program (recommend training within 30 days of appointment)

(b) Section 19 of the OSH Act of 1970

(c) Executive Order 12196 – Occupational Safety and Health programs for federal employees

(d) General content contained in 29 CFR 19101926, and 1960​

(e) Center procedures for the reporting, evaluation, and abatement of hazards

(f) Center procedures for reporting and investigating allegations of reprisal, and the recognition of hazardous conditions and environments

(g) Identification and use of occupational safety and health standards, and other appropriate rules and regulations

5. Occupational Safety and Health Committee Meetings

Meetings must be held monthly and/or when called by the Center Director or Safety Officer. Copies of minutes must be maintained at the center for three years and made available upon request.

R3. Occupational Safety and Health Program

Center operators must establish and operate an Occupational Safety and Health program in accordance with the requirements established in this section. The center’s program must fully comply with current Occupational Safety and Health Administration (OSHA) standards at 29 CFR 190419101926, and 1960, and with U.S. Department of Labor (DOL) regulations, policies, and procedures. It must include, but not be limited by, the following features:

a. Appointment of a center Safety Officer who is properly trained in OSHA courses listed in Exhibit 5-4 (Required Staff Training)

b. Development of an Occupational Safety and Health Plan, which is updated as needed or as directed by OSHA or the Office of Job Corps (see R2 above). Center plans must include the following, if applicable (see referenced section below for plan details):

1. Personal Protective Equipment (PPE) Plan (See PRH Chapter 5, Section 5.20, R1)

2. Fire Safety and Prevention Plan (See PRH Chapter 5, Section 5.20, R2​)

3. Emergency Action Plan (SeePRH Chapter 5, Section 5.20, R3​)

4. Hazard Communication Plan (See PRH Chapter 5, Section 5.20, R6)

5. Recreational Safety Plan (See PRH Chapter 5, Section 5.20, R5​)

6. Asbestos Operations and Maintenance Plan (See PRH Chapter 5, Section 5.16, R5)

7. Confined Space Entry Plan (See PRH Chapter 5, Section 5.20, R7)

8. Bloodborne Pathogens Plan (See PRH Chapter 5, Section 5.20, R8​)

9. Respiratory Protection Plan (See PRH Chapter 5, Section 5.20, R9​)

10. Hearing Conservation Plan (See PRH Chapter 5, Section 5.20, R10)

11. Lead Exposure Plan (See PRH Chapter 5, Section 5.16, R4​)

12. Hexavalent Chromium Exposure Plan (See PRH Chapter 5, Section 5.16, R9)

13. Lockout/Tagout Plan (SeePRH Chapter 5, Section 5.20, R13)

14. Powered Industrial Vehicle Plan (See PRH Chapter 5, Section 5.20, R14)

c. Investigation and reporting of accidents and injuries

d. Enforcement of safety and health rules and regulations

e. Conduct of safety inspections and initiation of corrective actions

f. Development of a safety recognition program

g. Establishment of Occupational Safety and Health Committees

R4. Center Occupational Safety and Health Responsibilities and Duties

a. General Responsibilities

The center operator must be responsible for safeguarding the occupational safety and health of all students and staff and ensuring a safe and healthful environment in which to live, work, and train. This responsibility will be inherent in all aspects of the program, whether stated explicitly or implied.

b. Center Operating Contractors and Federal Agencies Center operating contractors and agencies must:

1. Ensure a training, living, and working environment that is free from recognized hazards.

2. Ensure that the Center Director is an active participant on the Occupational Safety and Health Committee.

3. Appoint a center Safety Officer and provide necessary training and equipment for the performance of those duties. The center Safety Officer will report directly to the Center Director on matters of safety.

4. Ensure that the Center Director or designee (e.g., Safety Officer) has the authority to terminate any activity where a hazard exists.

5. Enforce occupational health and safety rules, regulations, and standards.

6. Ensure that personal protective equipment (PPE) is worn in the trade programs to comply with OSHA standards.

7. Report fatalities, injuries, and occupational illnesses to DOL in a timely manner and use the Significant Incident Reporting (SIR) System appropriately.

8. Instruct students and staff in safe practices and methods of operation.

9. Conduct required occupational health and safety inspections and surveys and take prompt corrective action to deal with hazards identified.

10. Provide medical and dental services and supplies for injured and occupationally ill students.

11. Investigate accidents and complete and submit appropriate reports.

12. Encourage and evaluate student suggestions on safety and health improvements.

13. Develop and implement a safety awards and recognition program.

14. Ensure that safety and health evaluation reports provided by the Office of Job Corps are responded to within 30 days of receipt and that corrective action is taken to abate hazards noted.

c. Job Corps Regional Offices will:

1. Ensure that centers have adequate Occupational Safety and Health programs.

2. Approve abatement plans for occupational safety and health violations.

3. Monitor centers’ quarterly environmental health reports and ensure corrective action is applied.

d. Office of Job Corps

The Office of Job Corps will:

1. Implement DOL occupational safety and health standards, policies, procedures, and programs.

2. Develop and disseminate programs to promote occupational safety and health in Job Corps.

3. Ensure the accurate and timely reporting of accidents, occupational illnesses, injuries, and environmental hazards to appropriate offices.

4. Monitor the current status of injury and occupational illness claims by students.

5. Provide occupational safety and health literature to Job Corps centers and related training and technical assistance, as needed.

6. Develop an annual Occupational Safety and Health Work Plan in cooperation with OSHA.

7. Conduct annual safety and health reviews of centers in accordance with 29 CFR 1960.25, 1960.78, 1960.79, and 1960.80.

8. Provide a written report to the Job Corps Regional Director and Center Director within 30 days after the annual Occupational Safety and Health (OSH) Program Review.

9. Conduct center evaluations, announced or unannounced, as a result of a complaint from a student or staff member, or if there is reason to believe that there are serious safety and health hazards. These evaluations will be accompanied by a written report to the Job Corps Regional Director and Center Director.

10. Provide regions and centers with up-to-date information and regulations concerning occupational safety and environmental health issues such as polychlorinated biphenyls (PCB), underground tanks, asbestos, and small-quantity hazardous waste.

e. Center Director

The Center Director must:

1. Ensure that all occupational safety and health requirements are implemented.

2. Provide leadership, direction, enforcement, and accountability for the center safety program.

3. Develop a center Occupational Safety and Health program and plan.

4. Ensure that personal protective equipment (PPE) is worn in the trade programs to comply with OSHA standards.

5. Ensure a training, living, and working environment that is free from recognized hazards. Maintain facilities and grounds in a sanitary and healthful manner.

6. Participate in all Occupational Safety and Health Committee meetings.

7. Appoint a center Safety Officer and provide necessary training and equipment for the performance of those duties. The center Safety Officer will report directly to the Center Director on matters of safety.

8. Terminate any activity where a hazard exists; additionally, the authority to terminate any such hazardous activity may be given to a designee (e.g., Safety Officer).

9. Enforce occupational health and safety rules, regulations, and standards.

10. Report fatalities, injuries, and occupational illnesses to DOL in a timely manner and use the Significant Incident Reporting (SIR) System appropriately.

11. Instruct students and staff in safe practices and methods of operation.

12. Conduct required occupational health and safety inspections and surveys and take prompt corrective action to deal with hazards identified.

13. Provide medical and dental services and supplies for injured and occupationally ill students.

14. Investigate accidents and complete and submit appropriate reports.

15. Encourage and evaluate student suggestions on safety and health improvements.

16. Establish a formal written safety awards and recognition program, and use it to recognize students and staff who make significant contributions toward the prevention of injury or illness.

17. Review safety awards and recognition programs annually.

18. Ensure that safety and health evaluation reports provided by the Office of Job Corps are responded to within 30 days of receipt and that corrective action is taken to abate hazards noted.

f. Center Safety Officer

The center Safety Officer must:

1. Assist the Center Director in preparing the center Occupational Safety and Health Plan and implement the plan.

2. Provide orientation and training to students and staff on the center Safety and Health Plan.

3. Promote safety campaigns on center to reduce accidents and injuries.

4. Inspect all center areas for safety and health violations.

5. Ensure that personal protective equipment (PPE) is worn in the trade programs to comply with OSHA standards.

6. Complete all required accident and injury reports in full compliance with the PRH and OSHA regulations.

7. Advise the Center Director of safety and health concerns.

8. Facilitate required Occupational Safety and Health Committee meetings; retain meeting minutes for three years and make them available upon request.

9. Coordinate with other safety and health staff (e.g., nurse, maintenance supervisor, CTT/education instructors, and others) to ensure a safe and healthful environment in which to live, work, and train.

10. Retain exposure monitoring results on center for 30 years in accordance with 29 CFR 1910.1020, Access to Employee Exposure and Medical Records.

R5. Center Occupational Safety and Health Orientation and Training

In accordance with 29 CFR 1960.58​, centers must provide the appropriate safety and occupational health training to students and staff including specialized training appropriate to the training or work tasks performed. Center safety and health orientation and training must be included in the following:

a. Introduction to Center Life (New Students) – Career Preparation Period (CPP) (see PRH Chapter 2, Section 2.2)

b. New Staff Training (see Exhibit 5-4​)

c. Ongoing Staff Training

The center must provide required occupational safety and health training included as part of the center’s annual training plan. Each plan must include anticipated occupational safety and health training needs, such as the anticipated number of staff members to be trained, where and when the training is to be performed, and the estimated cost (see Exhibit 5-4​).

d. Training Standards and Documentation

Safety training must be conducted in accordance with current OSHA standards 29 CFR 190419101926, and 1960 and DOL guidance provided by the National Office of Job Corps. Center Safety Officers must have and maintain these references and regulations on hand at all times. Further, all completed training must be properly documented and maintained on center in the individual’s personnel or continuing education file for up to three years, and one year beyond employment. Training records must be available upon request.

e. Minimum Training Requirements for Center Safety Officers

1. Center Human Resources Manager must implement a professional development program (signed by the Center Director) for the Safety Officer that shall include but is not limited to the courses listed in Exhibit 5-4​.

2. Center Safety Officer must shall complete the Occupational Safety and Health for Other Federal Agencies course with expanded segment on accident/incident investigation training (OSHA 600) within the first 180 days of initial assignment.

3. Center Safety Officer must complete Asbestos Identification and Handling course, if applicable, within 90 days of initial assignment.

4. Center Safety Officer must complete Lead Based Paint Identification and Handling course, if applicable, within 90 days of initial assignment.

5. The center operator and Center Director must ensure that the Safety Officer receives training in the remaining safety-related courses referenced in Exhibit 5-4​ within 18–24 months of appointment.

6. In accordance with PRH Chapter 5, Section 5.3​, annual advanced or refresher training must be provided to the center Safety Officer after basic required courses are completed.

7. In accordance with DLMS 4, Chapter 800, Paragraph 822, the Center Director must ensure that a written professional development plan is developed and implemented for the center Safety Officer. Further, all completed courses must be properly documented and maintained on center in the individual’s personnel or professional development file for the duration of employment, and one year beyond employment. Training records must be available upon request.

 

 Exhibits

 
  
Exhibit 5-4 Required Staff Training
 

 Legal/CFR Requirements

 
  
29 CFR 1904
29 CFR 1910
29 CFR 1926
29 CFR 1960
29 CFR 1960.58
29 CFR 1960.25
29 CFR 1960.78
29 CFR 1960.79
29 CFR 1960.80
29 CFR 1910.1020
29 CFR 1960.58